Dynamics Square Partners With Kaishan Compressor

The partnership between Dynamics Square and Kaishan Compressors Australia exemplifies the transformative impact of implementing Dynamics 365 Business Central in overcoming their challenges effectively and driving sustainable growth.

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Business Overview

Kaishan is a leading manufacturer of industrial air compressors and related products, serving customers worldwide. With a focus on innovation and quality, Kaishan has established itself as a trusted name in the industry, catering to diverse sectors, including manufacturing, energy, mining, and construction.

Previously, the manufacturing company relied on Great Plains (GP) for their ERP solutions. However, due to its limited scalability, they were compelled to handle numerous tasks manually. This resulted in the utilisation of Excel sheets and spreadsheets for data management, causing inefficiencies, errors and a lack of real-time operational visibility.

Challenges They Encountered

Kaishan encountered several significant challenges in its operations, exacerbated by outdated legacy systems such as Great Plains ERP

Outdated Legacy Systems

Kaishan's reliance on the outdated Great Plains ERP system presented numerous obstacles. The system lacked integration, hindering communication and data sharing across departments. Additionally, its functionalities were limited, leading to inefficiencies and manual workarounds.

Limited Visibility of Revenue and Cost

Complex Chart of Accounts

Manual Service Management

Lack of Planning and Inventory Management

Inventory Visibility Across Sites

Paper-Based Inventory, Sales, and Procurement

Lack of Procurement Planning and PO Tracking

Lack of Landed Cost Management and Visibility

Proposed Solution

To address these multifaceted challenges, Kaishan embarked on a comprehensive transformation initiative, leveraging Microsoft Dynamics 365 Business Central for its core operations and seamlessly integrating Expand IT for service management and planning:

Dynamics 365 Services for Energy Industry

Unified Platform for Core Operations

Business Central provided Kaishan with a unified platform for consolidating its financial, inventory, and supply chain processes. By centralising data and workflows, Kaishan aimed to streamline operations and improve collaboration across the organisation.

Granular Financial Visibility

With Business Central, Kaishan gained the capability to track revenue and cost by profit centre and cost centre accurately. The solution's robust financial management features enabled Kaishan's management to analyse performance at a granular level and make data-driven decisions to optimise profitability.

Simplified Chart of Accounts

Business Central offered a more streamlined approach to managing the chart of accounts, simplifying the structure and eliminating redundancies. Accounts were organised in a logical manner, facilitating easier financial reporting and analysis while reducing the administrative burden on finance teams.

Expanded Service Management

Kaishan seamlessly integrated Expand IT with Business Central to enhance its service management capabilities. Expand IT offered features such as resource scheduling and a mobile-based application for service engineers, enabling Kaishan to automate service workflows and improve service efficiency.

Seamless Integration

The integration of Expand IT with Business Central ensured seamless data flow between service management and core operational processes. Service schedules, resource allocations, and service orders were synchronised with inventory and financial data in real-time, enabling Kaishan to optimise resource utilisation and enhance service delivery.

Robust Inventory Management

Business Central's advanced inventory management capabilities addressed Kaishan's challenges in planning and managing inventory. The solution enabled Kaishan to optimise stock levels, track inventory movements in real-time, and ensure timely availability of raw materials and spare parts across different sites.

Old SQL-Based Reporting

The reliance on old SQL-based reporting tools limited Kaishan's ability to generate timely and accurate reports. Manual data extraction and manipulation were time-consuming and prone to errors, hindering decision-making and strategic planning efforts.

Procurement Planning and PO Tracking

Business Central's procurement planning features enabled Kaishan to forecast demand accurately and plan procurement activities efficiently. The system facilitated the tracking of purchase orders against suppliers and managed commitments to the sales team, improving communication and reducing delays.

Landed Cost Management

Business Central provided robust landed cost management capabilities, enabling Kaishan to accurately calculate the true cost of goods sold. This enhanced visibility into landed costs improved pricing strategies, profitability analysis, and overall cost management.

Modern Reporting Tools

Business Central offered modern reporting tools, replacing old SQL-based reporting systems. This allowed Kaishan to generate timely and accurate reports, empowering decision-makers with actionable insights for strategic planning and performance monitoring.

Talk to Our Experts

The implementation of Microsoft Dynamics 365 Business Central integrated with Expand IT yielded significant outcomes and benefits for Kaishan:

Streamlined Operations

Kaishan is a leading manufacturer of industrial air compressors and related products, serving customers worldwide. With a focus on innovation and quality, Kaishan has established itself as a trusted name in the industry, catering to diverse sectors including manufacturing, energy, mining, and construction.

Improved Financial and Service Visibility

With granular visibility into revenue and cost by profit centre and cost centre, coupled with real-time insights into service operations, Kaishan's management gained actionable insights into both financial and service performance. This enhanced visibility empowered decision-makers to allocate resources effectively, drive profitability, and optimise service delivery.

Simplified Financial Reporting

Business Central's simplified chart of accounts and robust financial management capabilities facilitated faster and more accurate financial reporting. Kaishan's finance teams were able to generate financial statements promptly, enabling timely analysis and decision-making.

Enhanced Service Delivery

The seamless integration of Expand IT with Business Central led to improved service delivery and customer satisfaction. Automated scheduling and mobile-based applications streamlined service workflows, enabling service engineers to respond promptly to customer requests and deliver exceptional service.

Enhanced Inventory Management

Business Central's advanced inventory management features improved Kaishan's ability to plan and manage inventory effectively. The solution optimised stock levels, reduced carrying costs, and ensured timely availability of critical components, enhancing operational efficiency and customer satisfaction.

Improved Procurement and Sales Management

Business Central's procurement planning and PO tracking capabilities enhanced communication and coordination between procurement, sales, and finance teams. This improved procurement planning, reduced lead times, and ensured timely fulfilment of customer orders.

Enhanced Cost Visibility and Management

With robust landed cost management capabilities, Kaishan gained visibility into the true cost of goods sold, enabling better cost management and pricing decisions. This enhanced visibility improved profitability analysis and supported strategic decision-making.

Advanced Reporting Capabilities

Business Central's modern reporting tools replaced outdated SQL-based reporting systems, enabling Kaishan to generate timely and accurate reports. This empowered decision-makers with actionable insights, facilitating strategic planning and performance monitoring.