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A Guide on Microsoft 365: Products, Features

30 May 2023
A Guide on Microsoft 365: Products, Features

Microsoft 365 will automatically come to mind the moment you think of a business. Companies of all kinds are embracing Dynamics 365 to propel their business presence. Be it a mid-sized business or a million-dollar MNC, everybody seems to be widely using Microsoft 365 in their daily office operations to power their productivity. Let us explore Microsoft 365, its features, types of plans, products and more.

What is Microsoft 365?

To put things simply, Microsoft 365 is a suite of productivity tools that have all been designed and put together by Microsoft to help you perform your daily office operations effectively and efficiently. The suite is more than just a bunch of productivity tools, such as Microsoft Word, Excel, and PowerPoint put together. There are several other productivity tools that you get to choose from if you are willing to streamline report creation and business analysis.

Microsoft 365: At a Glance

  • You can create professional calendars and emails if you wish to reach out to customers. These tools can be used for both kinds of communication, i.e. internal and external.
  • You also get to share, store and access files from any location, all thanks to the 1 TB of storage limit provided to each of the users.
  • You also get to keep the entire team together with a host of tools, such as online meetings and group chats. All of this is possible because of Microsoft Teams.

Microsoft 365 Products

Microsoft 365 suite comprises a host of productivity tools and products.

Microsoft Word

MS Word Co-pilot will write, edit, summarise, make recommendations, and create with you. Copilot will gather data from throughout your organisation to develop first drafts, add material to existing documents, summarise language, and rework sections—or even whole papers—to make them more succinct. You can write with assurance in papers, emails, and on the web. Allow Microsoft Editor to be your smart writing companion, with tools that help you improve your spelling, punctuation, and style.

Microsoft Excel

Allow Excel to recognise trends, organise your data, and save everyone's time. Create spreadsheets from templates or scratch and do calculations with contemporary formulae. Predict patterns by visualising data in new graphical formats and make it easier for yourself to comprehend by utilising styling, sparklines, and tables. Exchange the worksheets and files with other people and always use the most recent update from the mobile, laptop, or internet app for quicker real-time collaboration.

Microsoft PowerPoint

With the aid of PowerPoint's designed templates, you can create well-designed, powerful slides. You can now effortlessly include 3D objects and integrated animations into PowerPoint slideshows from your files or a content source. Ink easily onto the slide, then instantly turn notes written in pen into text and flawless hand-drawn forms. Practise your speech and get AI-powered tips on timing, selecting words, and more with Presenter Coach.

Microsoft Teams

Microsoft Teams is the best messaging tool for your business—it's a place where you can collaborate and communicate in real-time, have meetings, share files and apps, and even send the odd emoji! Everything is centralised, visible, and open to everybody. You can attend online meetings or give training online or connect with your upto 300 team members from across the globe.

Microsoft Outlook

Outlook Co-pilot feature can assist you with drafting emails, summarising threads, and catching up on crucial conversations. With Co-pilot, you'll spend less time managing emails and more time doing what matters. Emails may be sent, received, and managed with ease as well. To keep tabs on appointments and daily activities, use Outlook's built-in calendar. Moreover, Excel, Word, and PowerPoint make it simple to collaborate. You may talk using Skype in real-time directly from your Microsoft Outlook account.

Microsoft OneDrive

Add files that are shared from Teams or SharePoint to OneDrive with ease, upload files up to 100GB in size, sync libraries, and more. Collaboration is more effective. New integrations enable you to share links, offer expiring access, and enforce policies. Admin skills may be enhanced with sync reports, sensitivity labels, and migration management. Store, access, and find your private and group work files in Microsoft 365, especially Microsoft Teams, from any device. Your offline modifications will be immediately synced every time you reconnect. Also, you can check out Microsoft 365 pricing in Australia if you wish to streamline your new business venture in Australia like never before.

Microsoft SharePoint

SharePoint fosters collaboration by providing dynamic and effective team sites for every job, department, and division. Exchange documents, information, news, and services. Customise your site to make it easier for your team to work. Collaborate quickly and safely with colleagues both within and outside your organisation, on PCs, Mac computers, and mobile phones and tablets. You can take a look at Microsoft 365’s pricing in Australia.

Microsoft Exchange

Exchange enables you to collaborate on crucial documents and provides you with an organised inbox that prioritises important communications and adjusts to your work style, allowing you to get more work done in less time.

Get a more personalised inbox with useful features, as well as a smarter, more organised way to read and interact with email. Search upgrades provide you with quicker and more comprehensive results. Add-ins provide significant customisation and extension, allowing you to connect to contemporary services and internal applications within the company.

Major Benefits of Using Microsoft 365

Microsoft 365 is a norm in most offices across the globe. Let's explore its advanced and premium features and benefits to understand how it can make a difference.

Work Gets Streamlined

Here's the real thing: several organisations and companies are already using the likes of Microsoft OneDrive, Exchange and SharePoint to manage their work and reports. This allows the workforce to share documents and reports over the Cloud, without having to give rise to multiple versions of the same file or document. These features of the Microsoft 365 suite end up enhancing productivity and interconnectivity.

No matter the part of the world you reside in. You will always be able to share your work with all the concerned parties easily. You can check out the cost and pricing plans of Microsoft 365 here.

Collaboration Becomes Simpler

The communication and collaboration features in Microsoft 365 enable your staff base to efficiently communicate with one another as well as with external partners. While email is useful for some tasks, such as capturing information, distributing formal papers, and producing a digital record of an activity, it is ineffective for other types of cooperation.

The communication and collaboration features in Microsoft 365 enable your staff base to efficiently communicate with each other and with outside collaborators.

An example: Microsoft Teams workspaces and SharePoint Online sites provide easier ways to communicate information. Microsoft 365 enables organisations to have an extensive collaborative setting that places information in an effective context and cuts down geographical obstacles to enhance productivity by combining various technologies.

Efficient Communication Platforms

In a big organisation, communication encompasses an extensive spectrum of tasks, most of which start with an intranet for business or a collaboration solution. A corporate intranet, among other things, allows you to supply services and information, establish your brand through a strong online presence, and develop a single portal for workers who wish to discover more about company initiatives and resources.

Here is a great example: SharePoint Online, for instance, is an excellent platform for carrying out internal communication with team members. Thankfully, Microsoft 365 assists to make this communication platform more accessible than ever before without the technical complexity of operating a private server with on-premises infrastructure. Also, for general interactions, Microsoft 365 integrated tools, such as Teams, improve your capacity to connect successfully with peer 300 peers and teammates

Accessible on Mobile Devices

Microsoft 365 integrates the efficiency of cloud computing with an extensive set of mobile apps, allowing employees to be productive when travelling, on-site, or even whilst working from home. Microsoft 365 apps are available for use on mobile devices and concentrate on particular applications (Word, Microsoft Excel, Teams, and so on). However, depending on your company's demands, you might want to explore beyond these typical applications to establish an entirely mobile digital workplace.

Here is a good example, you may design a PowerApps-oriented application that can be accessed from every mobile device. Other programmes, including Planner, SharePoint, and OneDrive, have distinct applications that work well together. Because of the capabilities of these applications, you can focus on executing the objectives of your business rather than worrying about whether your workforce is remaining connected and productive while on the move.

Better Employee Engagement

Cloud solutions aren't unfamiliar, yet with Microsoft 365, businesses can have a one-stop shop for all of them. Whether you are a non-profit with a one-of-a-kind purpose or a business aiming to provide the finest customer experience, Microsoft 365 takes away the pain of managing day-to-day drudgery. Many of an organisation's collaboration, process automation, compliance, and security solutions may be consolidated into a single suite of fully integrated products. The fully integrated solution may drive individual and organisational productivity at a lower cost with proper implementation and change management. Calculate your ROI here.

Types of Microsoft Plans Available

Microsoft 365 for Home

  • Microsoft 365 Family
  • Microsoft 365 Personal

Microsoft 365 for Business

Microsoft 365 for Enterprise

  • Microsoft 365 E3
  • Microsoft 365 E5
  • Microsoft 365 F1
  • Microsoft 365 Apps for enterprise

What Distinguishes Microsoft Office from Microsoft 365?

The names of Microsoft might be confused with Office. Over the years, the terms "Office" and "Microsoft" have been thrown around a lot. Here is a summary that highlights their distinct differences:

Microsoft Office

Microsoft Office which has several versions (2013, 2016 and 2019), is a collection of software that you may buy up front, install on your computer. To use every new attribute of the most recent version, you must purchase a fresh copy of the most recent edition. And to let you understand, Microsoft Office has been around for almost three decades. Early versions of the software included Word, Excel, and PowerPoint for a lower price.

Microsoft 365

Web, desktop, and mobile programmes for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more are available through Microsoft 365, formerly known as Office 365. Microsoft 365 is the cloud-based suite giving you access to all Microsoft apps including online Office 365 apps.


Microsoft 365 is one of the strongest suites of work-oriented applications. These applications provide the user with a wide set of opportunities to streamline their everyday tasks. Also, Microsoft 365 is cloud-oriented, which means, you can access it just about anywhere. All you would need is a high-speed internet connection and you’re sorted (pretty much). All prospective users of the Microsoft 365 suite will be glad to know that Microsoft 365’s pricing is highly competitive. You can get in touch with a trusted implementation expert to know more about this.

However, choosing the right implementation partner is of paramount importance if you’re looking to take your productivity a notch higher. Do check out Microsoft 365 pricing in Australia if you are planning to embrace this smart office suite anytime soon.

The time is now to get a Microsoft 365 free demo booked right away.

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