Back to Blog DYNAMICS 365

Why your Business needs a SharePoint: Major Challenges & Solutions

18 Mar 2023
Why your Business needs a SharePoint: Major Challenges & Solutions

Microsoft SharePoint is a web-oriented platform that enables organisations and departments to share, store and manage information and insights. Plus, the application is also used for content management. SharePoint can also be used to create websites. The best part is you can store all of it in a centralised location. To put things simply, it can be used as a single and reliable source for storing, organising, sharing, and accessing information across a multitude of devices. All you would need to get things underway is a web browser, such as Chrome, Firefox, or Netscape Navigator.

Why Do You Need SharePoint?

SharePoint can be used for a wide variety of purposes, including

Document Management

SharePoint allows you to store, organise, and share documents, making it easy for team members to collaborate on projects and access the latest versions of documents in real-time


SharePoint can be used to create an internal website or intranet for your organisation. This can be used to share news and announcements, provide access to company policies and procedures, and promote collaboration among team members

Workflow Automation

SharePoint can automate workflows, such as approval processes or document review, which helps to enhance operational efficiency and clarity of work

Project Management

SharePoint can be used to manage projects, track tasks, and collaborate on project-related documents, making it easier for teams to stay organised and on track

Business Intelligence

SharePoint can be used to create dashboards and reports, providing business intelligence that can help inform decision-making

Overall, SharePoint is a versatile platform that can be customised to meet the specific business needs of organisations across a wide range of industries and functions.

How Does SharePoint Promote Collaboration and Idea Sharing?

SharePoint is a powerful collaboration tool that can help promote collaboration and idea-sharing in several ways

Centralised Information

SharePoint provides a centralised location for storing and organising information, making it easy for team members to find the information they need quickly. This reduces the time spent searching for information and makes it easier for team members to work together

Real-Time Document Access

SharePoint allows team members to share documents and collaborate in real-time. This means that everyone is working on the latest version of a document, reducing the chances of errors and miscommunications

Smart Collaboration

SharePoint provides several collaboration features, such as co-authoring, comments, and notifications. These features make it easy for team members to communicate and collaborate on documents, reducing the need for email and other communication methods

Team Sites

SharePoint team sites help you and your team members to collaborate on projects using shared ideas, content and resources for easy tracking and accessibility. Team sites include project-related documents, calendars, task lists, and discussion boards.


SharePoint can be customised to meet the specific needs of different teams and departments. This means that teams can create workflows, forms, and other tools that are tailored to their specific needs.

Access from Anywhere

SharePoint is a cloud-based platform, which means that team members can access it from anywhere, at any time. This makes it easy for team members to work remotely or on-the-go, promoting collaboration and idea sharing.

Overall, SharePoint promotes collaboration and idea sharing by providing a centralised location for information, enabling real-time collaboration on documents, and providing a variety of collaboration features and tools to increase automation and boost productivity.

Is Microsoft SharePoint Available for Free?

SharePoint has several features. While some of them are available for free, some do require a license or subscription. You can consult a SharePoint consultant to know more.

There are several licensed versions of Microsoft SharePoint that can be used by your business. These are

SharePoint Foundation

This is an on-premises version of the ever-reliant SharePoint that can be used by you if you are a beginner who wishes to come to terms with the features of Microsoft SharePoint. It is known for its basic collaboration and document management functionality

SharePoint Online

Microsoft offers a free trial of SharePoint Online, the cloud-based version of SharePoint that is included in the Office 365 suite. The trial is available for 30 days and provides access to all the features of SharePoint Online

SharePoint Designer

SharePoint Designer is a free tool for designing and customising SharePoint sites. It can be used to create workflows, customise page layouts, and create custom web parts.

It is worth noting that while some versions of SharePoint may be available for free, there may still be associated costs for hosting, maintenance, and support. Additionally, some features of SharePoint may only be available with a paid subscription or license.

What About the SharePoint Apps?

Apps in Microsoft SharePoint are several bite-sized applications that are used to fulfil certain (specific) business requirements. There is also a feature that lets you add a bunch of apps (customisation) to meet your everyday business needs. You can select apps that let you organise (and schedule) a set of deliverables, such as the Office 365 Calendar App. Similarly, there are several other apps that you will be able to check out.

  • Office 365 Calendar App
  • Office 365 Forms Designer App
  • Office 365 Kanban Board App
  • Office 365 Alerts App
  • Office 365 Backup and Recovery App
  • Office 365 Gantt Chart App
  • Office 365 Event Calendar Viewer App
  • Office 365 Image Slider App.

And there are several other apps for you to try out.


Microsoft SharePoint is here to make your life easier. If you have multiple documents at your disposal and want to organise them. Or you want to increase your operational efficiency across departments, then here is a handy cloud-oriented solution that will help you create a centralised storage solution for all your documents. Publishing and managing content with ease also becomes a possibility if you have Microsoft 365 SharePoint at your disposal.

Stay Ahead and Move to Cloud Now with Microsoft SharePoint Implementation.

dynamics square

Witness a scalable transformation

Experience real-time synchronisation and flexibility with a consistent view across your business.

Disclaimer– “All data and information provided on this blog is for informational purposes only. Dynamics Square / MPG Business Information Systems Pvt. Ltd. makes no representations as to accuracy, completeness, currentness, suitability, or validity of any information on this site and will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use.”

Book Demo
Grow your Business Now